A recent incident at my day job inspired this post. You may have heard about the importance of being organized from teachers, parents or bosses in the past. If you’re like me, in went in one ear and out of the other. I’ve always been a supporter of organization. I suppose it’s in my blood but I never realized just how important it was until I suddenly didn’t have it! Organization is a key component to staying productive and on target with your goals. What caused me to finally realize this? Here’s what happened.
The Day Job
My day job consists of a lot of paperwork among a few other things. As an Administrative Generalist, I do a lot of what no one else has time for. So my responsibilities cover the span of several different departments. One of my biggest responsibilities is that of the hourly employees’ Probationary Reviews. Basically, it’s a form that every new hire receives on their 30, 60, 90 and 110 day anniversary in order to be evaluated by their boss to ensure whether they are proficient enough in their job to remain employed.
I lay my hands on these forms every day for one department. There are over 200 that are sent out each month and as we are hiring every week, as one group finishes their last review, another group begins.
Keeping these forms on track and up-to-date requires a steady eye. They are returned to me through the mail every day. And every day they must be signed by management, scanned back into the computer system, logged as received and scheduled for their next review. It isn’t difficult but very tedious and time consuming. Keeping a color coded spreadsheet helps.
There used to be two of us in the office who handled these forms. I distributed them for one department while the second person did it for another. However, that person recently acquired a new job and due to budget constraints, wasn’t being replaced. This meant that their monthly Probationary Reviews fell to me. It is now safe to say that I spend over 30 hours a week on these reviews alone while I have other responsibilities at work. My days of refusing overtime are gone.
In picking up this new task, it quickly became apparent that the previous individual did not keep up with their filing and organization. Compile that with the fact that none of their forms had been introduced into the computer system and I had my work cut out for me.
Suddenly, my downtime at work was nil. The first day the transition took place I worked a twelve hour shift and skipped the lunch break. So many forms were delinquent or missing in action, it was hard to fathom how things had gotten so bad.
Phone calls were made. Emails were sent out. Files were sifted through and alphabetized for easy navigation. A week later and I still don’t have that department’s forms where they all need to be. Though I’ve made substantial progress, I think of all the time I’ve spent organizing when that should have been done from the start.
Being that the first department I had sole coverage of is so organized, I’m better able to help them and not rip my hair out while fixing the other department’s mess.
How to Apply this to Writing
During this process, I’ve been thinking on how I can use it as a lesson to better my productivity at home.
If you follow me on Instagram, you’ve seen pictures of my desk. I’d like to think my organization skills are on point and being a minimalist helps with cleanliness. Staying organized not only gives me no excuse to put off writing… [Sorry, I don’t have time to write, I need to organize by thoughts first...] but it also promotes peace of mind.
By being organized, I can quickly pick a folder, grab my laptop and head to Starbucks for an early morning writing session. I don’t have to worry about leaving anything behind because all of my notes are neatly tucked away. This means no more, “Where is that napkin I jotted that random piece of dialogue on that I wanted to use for this scene?”
Whenever I want to switch things up and work on another project, I just grab the respective folder. If an idea for one project pops into my head while I’m working on another, I write the idea down quickly and throw it into that project’s folder. If the idea doesn’t have a big story line yet, it goes into the filing cabinet with other “random ideas.”
Promote Good Habits
What organization really is, is setting yourself up for success. Ever notice how your mornings run a little more smoothly when you’ve laid out your clothes for the day, the night before? Or how stress free your week is when you fill your car up with gas when the tank has dropped to half instead of riding on it until it’s nearly empty? What about paying your rent the day you get the bill as opposed to waiting until the last day they’ll accept payment without a late fee?
Self-published author and self-made millionaire, Amanda Hocking, frequently states, “There is No Magic Hand.” Since the first time I saw her blog post stating that, it also became a mantra of mine. She’s right. There is no magic hand that is going to swoop into your life and makes your dreams come true for you. You must put in the work. So why not make it easier on yourself and set yourself up for success? Stay organized, my friends!
Perhaps I should have titled this blog 3 Reasons Your Lack of Organization is Promoting Your Writer’s Block.
- Gives you an excuse not to write.
- A cluttered space is a cluttered mind…which promotes anxiety.
- Writing is much more difficult when you don’t set yourself up for success… Lay things out, categorize them and put them within arm’s reach, and you’re golden.
I hope this helps your endeavors!
Regina Bethory is a fiction author. She graduated from Christopher Newport University with a Bachelor’s in Directing and Play Writing and from Newport News Shipbuilding’s Apprentice School as a Test Electrician. She also has a degree in Funeral Services. As an avid minimalist and traveler, she enjoys spending her time learning new things, seeking new experiences and de-cluttering. When she is not writing, she can often be found in comic book stores and early morning matinees.